Just how to Enter Bills in QuickBooks Desktop QuickBooks divides your accounts payable tasks into two separate processes: entering bills and paying them. It requires some more time upfront as you complete the initial step, but streamlines the next so the actual bill-paying only takes a matter of seconds. To begin with, click Enter Bills on QuickBooks’ home page to open a window such as this: The toolbar for the Enter Bills window is not pictured into the image above, you don’t need it yet. Rather, you start by clicking the down arrow on the go close to VENDOR and selecting the biller’s name from your own list (or clicking <Add New> when you yourself haven’t yet created accurate documentation for that entity). The ADDRESS should fill out automatically, as should the date. If you put up default payment TERMS in that vendor’s record, your preference should show for the reason that field together with BILL DUE date should be correct. Go into the AMOUNT DUE and complete any of the optional fields that the transaction requires (REF. NO., DISCOUNT DATE, and MEMO). If you want to learn about Enter Bills In QuickBooks Desktop then get in touch with our experts. Because this is a software application bill, the Expenses tab must certanly be highlighted, plus the amount you entered above should come in it. Below that is the ACCOUNT field; open that list and choose the right one. Don’t bother about the CUSTOMER:JOB and BILLABLE fields. These is only going to be completed when you’re charging an individual for an expense or item. Warning: If you’re not familiar with the concept of assigning accounts to transactions, please schedule some time with us. That is a critical designation that affects so many other regions of QuickBooks. Saving Your Projects The toolbar through the Enter Bills window When you save your bill, you’ll be in a position to get access to it when it’s time for you to apply payment. How are you going to remember when it is due, though? QuickBooks can remind you – or even pay it automatically. So, before you leave the Enter Bills window, click Memorize in the toolbar pictured above. The Memorize Transaction window will open along with your vendor already entered in the Name field. You’ll have three options here: Add to my Reminders list. QuickBooks can add this bill to its selection of Reminders. To make sure that you’ll see this every time you open the software and can make any changes necessary, open the Edit menu and then click Preferences | Reminders | My Preferences. Click in the box right in front of Show Reminders List when opening a business file. Then click on the Company Preferences tab (if you’re the administrator) and discover the Bills to Pay row. Click on the appropriate button to point whether you want QuickBooks to Show Summary or Show List, and enter the amount of days before due date. Do Not Remind Me. Precisely what it seems like. Automate Transaction Entry. You can only select this in the event that transaction is likely to be a similar each and every time (except for the date). If the wide range of transactions is supposed to be limited, enter the Number Remaining. And tell QuickBooks what number of Days in Advance To Enter. In the event that you choose the third option here, be very careful when you define the automation. You should really only do this if you’re an advanced user. When you’re done, click OK to close the box, and save the bill. Next month, we’ll talk about the second step: the particular paying of bills. For the time being, tell us if you'd like to schedule a session go over any element of your accounts payable – or anything else in QuickBooks. We’re here to help you — making QuickBooks easy!
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